Tender Administrator

To co-ordinate and administer the company’s tender and vendor registration processes whilst maintaining professional, customer-friendly service delivery.

Tender Administration

• Updated existing tender subscriptions.
• Identify new tender subscription opportunities.
• Coordinate tender search and effectively monitor tender bulletins.
• Acquire tender publications timeously.
• Log new tenders and continuously update tender register.
• Initiate tender kick-off meeting, where applicable.
• Liaise with all role players in compiling the bid.
• Ensure that ALL tender specifications are met.
• Process and compile bid document (incl. updated supporting documents) and arrange sign-off as delegated.
• Timeous delivery / submission of bid document, prior to closing date.
• Process all tender enquiries.
• Keep all role players informed of any changes, updated information and tender results.

 Vendor & Supplier Registration

• Oversee and co-ordinate company Vendor and Supplier Registration against set standards of efficiency & effectiveness.
• Advise when new B-BBEE, COID and Tax Clearances are required by customers.
• Ensure that sound customer relations & satisfaction is always maintained:

• Queries timely & effectively resolved.
• Implement lessons learned.

• Strive to meet sales/ business requirements of staff without condoning standards/ accountability.

Additional Duties

• The duties contained herein are not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee.
• Duties, responsibilities and activities may change or additional functions may be assigned from time to time dependent on business requirements.

Qualifications / Experience

• Matric essential.
• Business diploma/ degree advantageous.
• Minimum 2 years’ experience in a similar role working with Tenders/ Supplier registration.

Skills / Knowledge

• A good understanding of BEE requirements as it pertains to Tender/ Supplier registrations.
• Knowledge of and experience in completing tender documents.
• Experienced in MS Office suite.
• High level of attention-to-detail.
• Working quickly without compromising quality.
• Organization Skills.

Attitude / Approach

• Ability to work with little supervision and maintain a high level of performance.
• Customer-oriented and friendly.
• Reliability, Honesty, Integrity & transparency.
• Ability to adapt to changing work processes to accommodate customer needs.
• Ability to take criticism.

The successful candidate must be able to align with the OPTRON core values as follows:

• Respect – have due regard for others & acknowledge our diversity.
• Integrity – doing the right thing, even when no-one is watching.
• Trust – have a firm belief in the reliability, truth and ability of others.
• Ownership – be accountable for our decisions and actions.
• Excellence – proudly committed to quality & success.
• Balance – work hard, play hard.

To apply for this position, please complete the form below or send your detailed CV to hr@optron.com

Note: If you have not received a response to your application within 2 weeks of submitting your CV, you can assume that your application has not been successful.